Your meeting has been scheduled as follows:

Please let me know if you have any questions. (Recipient’s) contact number is (XXX-XXX-XXX) (Sender’s) contact number is (XXX-XXX-XXX) Your conference call has been scheduled as follows:įor this call: Dial into the conference call as follows Here are some templates that you can customise for your call invites. In addition, provide your contact information so that the recipient can reach you directly in any case or to coordinate rescheduling if needed.Īlso, try to include agenda items or discussion points whenever possible. Fill in the description fieldĮxplicitly state the call’s date, time, and time zone in the description field. The best practice is to send the invitation in the recipient’s time zone to avoid confusion on their end. Time zone mistakes are very common across companies with remote or global workforces. “Conference Call – Your Company – Their Company” 2. “Call – Your Name (Your Company) – Other Person’s Name (Their Company)” That will ensure the recipient can quickly see who the invitation is coming from and the reason for the invite to more quickly accept it. It’s important to be clear and concise about the nature of the meeting in the subject line. If you choose to schedule your conference call, you’ll have to send a conference call invitation email to the participants.įollow these best practices to optimise your conference call invitations and boost response rates. Still, it’s essential to remember that it comes with an eight-person limit, whether you’re making a voice or video call.Īlso read: Mobile conference call guide for beginners Best practices for an effective conference call invite Now that you know different ways of initiating a conference call from WhatsApp, you can use it to connect with friends and family. Step 4: Find another contact you want to add to the call, then tap ADD. Step 3: Once the contact accepts the call, tap Add participant.

Step 1: Open the individual chat with the contact you want to call. Setting up a conference call from an individual chat Step 2: Next, hit the telephone logo for a voice-only call or the video logo for a video call. If the group is not created already, click on New Group and add participants. Step 1: Open the group chat you want to conference call. How to make a conference call using WhatsAppĪ conference call on WhatsApp can be initiated either from a group or an individual chat. (As a host, you need to download the app to initiate a conference call while participants can join the call without the app or the internet)Īlso read: What is PSTN audio conferencing? Step 5: Initiate the call right away or schedule one for later. Step 2: Enter the one-time password (OTP) sent to your mobile. Step 1: Download grptalk and set up your account by entering your name and mobile number. Setting up a conference call from your android or iPhone using grptalk is simple. How to set up a conference call from your android or iPhone using grptalk Step 4: For a scheduled call, send invites to the participants. Step 3: Create a group, add in contacts, initiate the call right away, or schedule one later. Step 2: Log in to your account and head over to the audio call section. Step 1: Subscribe to a service of your choice based on your requirements. However, if you’re using an audio conferencing app, like grptalk, there are three key steps to getting started. If you’re using WhatsApp or another instant messaging app with audio conferencing capabilities, the process is quite straightforward. The basics of setting up an audio conference callĭepending on the tool you want to use, there are a few steps to follow when setting up a conference call. In this case, all the participants have to do is answer the incoming call to join the audio conference. With dial-out, the host launches the conference call and adds participants either one after the other or simultaneously. There are two ways people can join a conference call - dial-in or dial-out.įor dial-in, participants join by dialling a shared conference number. A conference call is a telephone call in which multiple participants can join simultaneously.

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